Ludgvan Parish Council

Invitation to quote for maintenance contract

Ludgvan Rights of Way

1 June 2024 to 31 March 2025, with option to renew for up to three years in total.

Ludgvan Parish Council is responsible for maintaining the rights of way within the parish of Ludgvan. Quotes are invited for this work, for the period from 1 June 2024 to 31 March 2025.

The parish council acts as agent for Cornwall Council in carrying out this maintenance work and so contractors will be required to carry out the work in accordance with Cornwall Council’s Small Works Contract.

Contractors are expected to have their own machinery, must have full Public Liability insurance of no less than five million pounds, and operate in accordance with all Health and Safety codes of practice and requirements.

Contractors should contact the parish clerk with any questions in relation to this invitation to tender for this work – email: clerk@ludgvan.org.uk or tel 07928 813 653

The closing date for quotes is: noon, Monday 6 May 2024

Quotes must be submitted in writing (emails are acceptable). Envelopes / emails to be clearly marked ‘LMP’ and sent to:

clerk@ludgvan.org.uk  or  by post to: Ludgvan Parish Council c/o 19 Carnhell Road, Gwinear, Hayle  TR27 5LB

Note that the council is not bound to accept the lowest quote.

LMP Maintenance Requirements

1. The paths covered by the contract are the paths shown on the attached plan
2. the contract is to carry out the rights of way maintenance work from 1 June 2024 to 31 March 2025.
3. The paths to be cut are set out on the annual schedule (attached, along with A0 map) and in accordance with Cornwall Council’s LMP requirements (below)
4. The contractor must supply all machinery and must provide (upon confirmation of contract and, if successful, on 1 April in any succeeding years) evidence to the council of adequate Public Liability insurance and, if not a limited liability company, of being treated as self employed for the purposes of taxation.
5. Contractors unknown to the council are asked to enclose two references, preferably related to similar type of work
6. The council reserves the right to terminate the contract where the contractor is not carrying out the work to the reasonable satisfaction of the council.
7. Payment will be made upon receipt of invoices (after the first cut, and then after the second)
8. The quotes should:
   1. show the amount quoted for the rights of way maintenance work from 1 June 2024 to 31 March 2025; and
   1. state the amount charged per cut and/or per hour for additional work, in case the council requests additional cuts, or additional related work, should the need arise.

Please make sure that your quote clearly sets out the cost per metre you will charge for cutting gold paths and silver paths, and also the amount you will charge per stile.

The final decision will be clearly communicated to all tenderers by the middle of May 2024. The council reserves the right not necessarily to accept the lowest tender. The council’s decision is final and no correspondence will be entered into on the reasons why any one quote has been rejected.

Ludgvan Parish Council

April 2024